| Citizens for Verifiable Voting | January 6th, 2005 Minutes |
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DRAFT MINUTES OF MEETING OF BOULDER COUNTY ELECTION REVIEW COMMITTEE
1. Call to Order.
The meeting of the Boulder County Election Review Committee was held on January 6, 2005 in the Boulder County Commissioners’ hearing room, Boulder County Court House, Boulder, Colorado and was called to order by Richard N. Lyons, Chairman at 3:00 p.m.
2. Roll Call and Introductions.
The meeting was attended by the following Committee Members: Richard Lyons, Richard Harris, Tom Davidson, Linda Flack, Michael J. Taylor, Hillary Hall, David Leeds, and Drew T. Durham, representative of the Secretary of State’s Office. Also present were Joanna Macy, recording secretary and at the request of the Committee, Linda Salas, Boulder County Clerk and Recorder and staff. Mr. Paul Tiger joined the Committee about 3:15 and Mr. Jay Harbour’s absence was excused. The Chairman asked the Committee Members to introduce themselves with a brief bio.
The Chairman and Committee members were given a Memorandum from the Commissioners and the Boulder County Clerk and Recorder regarding Charge to the Election Review Committee from Jim Burrus, Boulder County Media Information Officer. Memorandum is attached to Minutes marked (Exhibit 1).
3. Appointments.
Mr. Leads moved to appoint Tom Davidson as Vice Chairman, Ms. Flack seconded the motion, and it carried unanimously. The Committee appointed Joanna Macy to serve as recording secretary of the Committee.
4. Presentation to Committee.
The Chairman moved the Presentation scheduled by Linda Salas, Boulder County Clerk and Recorder, be changed from Item 6 on the Agenda to Item 3 so as not to delay Ms. Salas and her staff any more than necessary. Ms. Salas presented the Committee with an outline “Boulder County Punchcard Voting System Replacement”. Outline is attached to Minutes marked “Exhibit 2”. Ms. Salas verbally presented a detailed summary of the Voting System Replacement handout, described election policies and practices, ballot preparation and testing procedures, scanners, pros and cons of precinct scanning. Prior to selecting a replacement voting system, two public hearings were held with Commissioners and purchase of the HART system was approved. Chairman requested Ms. Salas prepare a list of terms and definitions used by Elections Office to have available for members of Committee. Ballots were checked prior to use and were declared to be correct. Problems with scanning equipment seemed to be due to numerous damaged ballots, inconsistent location and size of bar codes and the requirement for ballots to be in sequential number and page number order. Eagle Direct was responsible for printing ballots at a cost of $160,000. Ms. Salas said they are in contact with Eagle Direct to determine what caused printing problem and request at least a partial reimbursement of the $160,000 paid by the County. Ms. Salas needed to leave prior to reviewing the exhibits to her presentation. The Chairman thanked her for her written and verbal presentation and asked that she check the availability of the Houston conference room for the next several weeks for possibly scheduling committee meetings there.
5. Bylaws.
Committee members reviewed the draft operating Bylaws presented by Chairman. Discussion was held regarding paragraph 3.1 stating that according to the law, meetings shall be public. There was a question regarding if personnel issues should occur, could it be a closed meeting. The consensus was that the committee have only open meetings. Changes/Additions to Draft Bylaws. It was suggested that the following items be added:
6. Process/Procedure.
Draft Process/Procedure would include Requests for appearances/testimony: Printers, Secretary of State, Kodak Scanners, Consultants. Committee agreed that the Deadline to report conclusions and recommendations based on findings be April 15, 2005, with determination, analysis and discussion of findings to be completed by March 15, 2005. It was moved by Mr. Leeds and seconded by Mr. Harris to adopt the Bylaws and Process/Procedures, as amended by the Committee. The motion carried unanimously.
7. Meetings.
Meetings will be held each Friday at 1:00 P.M. at the County Commissioner’s Hearing Room or such other location as Committee designates.
8. Public Input.
Peter Richards, Joe Pezzillo and Beat Faer asked permission to address the Committee. Mr. Faer is from Switzerland and here to discuss and demonstrate voting equipment used in his country. The Committee was extended an invitation to attend a demonstration of the Swiss voting equipment which is being done on Friday, January 7, 2005 for the Commissioners and CU Professors. Voting is done by mail and polling place, using secure envelopes, color coded and notched paper ballots and counted by use of a money counting machine. The results can be obtained very quickly, in a matter of a few hours.
9. Next Meeting.
The next meeting of the Committee will be held on Friday, January 14, 2005, at 1:00 P.M. at the Houston Conference Room, Boulder County Clerk & Recorder’s office.
10. Adjournment.
There being no further business the meeting was adjourned at 5:30 p.m.
____________________________________ Recording Secretary
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